You want to pull the trigger on finding a new payroll provider, but you’ve got to focus on that big thing coming up in the near future. You can’t deal with implementing a new payroll system with that thing on the horizon!
…you can. That was a test. Stop making excuses. Here’s the thing. There will always be a…thing keeping you from focusing on things that give you anxiety. But you’re partnering with Lift HCM to make things easy. So we did! Did we mention we hired a professional writer for this?
Lift HCM knows how stressful it can be to find a new payroll provider when the services they provide are instrumental to your operations. We broke down the process of implementing our services so you can see how easy it is.
No time to read?
Here’s the condensed version...
- Give us your FEIN and a voided check.
- Sign some forms.
- Give us access to your old payroll management software.
- Meet with Lift HCM to review our setup.
- Use our templates to communicate the changes to your team.
All told, the implementation process can take as little as two weeks. Now let’s walk through the specifics to give you some idea of what to expect along the way.
Step 1. Give Us the Green Light to Start Managing Your Payroll
The first step to relieving the headache of managing your own payroll is admitting you’re ready to let someone else do it. Should that special “someone” just so happen to be us, we’ll need two things from you to get the ball rolling…
- FEIN: Don’t have a FEIN? Apply for one here! NerdWallet has an excellent guide on where to find your nine-digit “Federal Employer Identification Number” (FEIN) if the information isn’t already on hand.
- Voided Check: you know the drill. You can send a scan to your business developer via email.
Step 2. Sign on the Dotted Line To Authorize Payroll Services
Once you’ve submitted your FEIN number and a voided check, keep an eye on your inbox for an email from your business developer. They’ll send you a few forms and a video walking you through which fields you need to fill out and why.
We ask that you print these out and send us a scan of the signed forms containing your physical signature as the government places different stipulations on handling electronic signatures at the local, state, and federal level.
- Form 8655/IL-8655: this allows us to file your taxes at the state and federal level.
- Power of Attorney: having power of attorney might not get us a spot on the Justice League, but we’ll be there to save the day when acting as an intermediary between your business and government agencies like the IRS or the Department of Labor.
- Form EFT-1: this authorizes Lift HCM to initiate electronic fund transfers on your behalf.
- LaserSign Service Form: this allows us to cut paper checks on your behalf. Even if your workforce uses direct deposits, there are a handful of edge cases which make having the option worthwhile.
- Multi-State New Hire Registration Agreement: this allows us to facilitate payroll for out of state employees. It’s important to note that you should notify Lift HCM if you ever hire someone in a new state.
Step 3. We Configure Your Company in Our Payroll Platform
Once you return the signed forms and service agreement to your business developer, they’ll ask you to provide them with login credentials to your existing payroll platform. This allows them to pull the information our implementation specialists need to start entering your company into our human capital management software, iSolved. Meanwhile, our Accounting Team will get to work filing your freshly-signed forms with the IRS, IDES, IDOL, and other intimidating government acronyms.
Step 4. A Guided Review of Our Your Data in iSolved
Once the team has finished setting the scene for you in iSolved, they’ll join you and your business developer on a call to address outstanding questions and walk you through how to find what you need on the platform. Once you’ve ensured your data has been accurately imported into iSolved and any remaining adjustments have been made, it’s showtime!
Step 5. Making Final Adjustments After Running Your Payroll
Once all the necessary pieces are in place, our Implementation Team will observe two pay periods. This allows them to identify and immediately address any unexpected hiccups that occur while processing your payroll. The second pay period serves as a confirmation that the adjustments made in response to the previous pay period resolved any issues they observed.
Reach Out to Your Business Developer to Start Your Services
We hope this has given you a better picture of the road to implementation. The journey of a thousand miles may begin with a single step, but the journey to better payroll management is much shorter. All you need to do is email your business developer or reach out to us online and tell them you’re ready to begin.
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